Planning & Timelines

Everyone should know the process and what services will be covered by #FTSmobileDJs.

We are not your average DJs and not just a music service showing up on the day of your event.

There are many things to be discussed, planned, & coordinated. We believe that the event starts the day you contract us. By planning well in advance of your event we greatly reduce any chances for things to go awry. When goals are not set, the prospect for success tends to be slim.


"By failing to prepare, you are preparing to fail"

- Benjamin Franklin

PHASE 1: CONTRACTING:

This on average is a 1-2 week process or as fast as 24hrs. This an easy process and looks scarier than it is! we have broken every thing down into 4 simple steps labeled and itemized out by [Clients:] or [FTSmobileDJs:]. This "Phase" we do request the first meeting to be in person to get to know each other and your vision.

{This on average is a 1-2 week process or as fast as 24hrs}

[1st Step to booking Services]

  • Request Initial Quote for FTSmobileDJs Services: [Clients:]

    • Fill out online form at - www.FTSmobileDJs.info

  • Build Quote: [FTSmobileDJs:]

    • A custom quote will be emailed Based on date, time, location, services requested

  • Receive emailed Quote: [Clients:]

    • Review initial quote pricing
      • The total services charge will be provided
      • the total will be broken down into booking fees & final payment

[2nd Step to booking]

  • Book Initial In-Person Meeting: [Clients:]

    • Clients will use link to set an appointment with FTSmobileDjs
      • In-Person Initial Inquiry / Services Consultation
    • This meeting will allow clients to get to know us in-person. you will learn who we are as people and our history in the business.
    • You should know who you will be working with beginning to end.
      • We are not a multi operation service.
      • You will know your DJ from day one!

  • Attend Initial In-Person Meeting: [Clients:] + [FTSmobileDJs:]

  • Notify/confirm intent to use our services: [Clients:]

[3rd Step to booking]

  • Provide Contract Signer & Invoice Information to FTSmobileDJs: [Clients:]

    • Fill out online form with final details for contracting
      • ....
    • We will need contract signers full names, cell numbers, email addresses, and final package choice

[4th Step to booking]

  • Digital Contract Emailed Out for Signatures: [FTSmobileDJs:]

    • This contract is an automated digital contract and payment.
    • Contract will email one person at a time accepting their digital signature, then sending to the next in line.
    • After contract has been signed by all clients an invoice for booking fees will be sent out for payment via email.

  • Contract Signed By All Parties: [Clients:] + [FTSmobileDJs:]

  • Booking Fees Invoice Emailed Out for Payment: [FTSmobileDJs:]

    • All events and dates will not be reserved, saved, or any of our services provided without a signed contract and full payment of the 45% booking fee (Non-refundable).

  • Booking Fees Paid: [Clients:]

  • Client Folders Created: [FTSmobileDJs:]

  • Planning Documents Created: [FTSmobileDJs:]

  • Planning Documents Access Emailed To Clients: [FTSmobileDJs:]

PHASE 2: PLANNING:

This phase on average is a 4-6 week process or as fast as 48 Hrs. This process is essentially two steps that relies heavily on the clients stage in their planning and repeats until finished. This "Phase" is also broken down, labeled, and itemized by [Clients:] or [FTSmobileDJs:]. This "Phase" is done completely online through our apps and live video conference meetings.

{This phase on average is a 4-6 week process or as fast as 48-72 Hrs.}


[1st Step to Planning: Planning Form]

  • Fill In Planning Form [Clients:]

  • Fill in all known information at the time. You will continue to fill out more details as time goes by and things are planned & confirmed.

  • Book/Set-Up Virtual Planning Meeting Review: [Clients:]

    1. Allow 2 Weeks from receiving planner
    2. Clients will use link to set an appointment with FTSmobileDjs

  • Online Virtual Planning Meeting

  • Attend 1st Virtual Planning Meeting: [Clients:] + [FTSmobileDJs:]

    1. This meeting should be est 2 weeks after receiving planner

  • Review current planning progress

  • Review discuss your vision and more details

[2nd Step to Planning: Complete Planner Form]

  • Book/Set-Up 2nd Virtual Planning Meeting Review: [Clients:]

    1. Clients will use link to set an appointment with FTSmobileDjs

  • Online Virtual Planning Meeting

  • Attend 2nd Virtual Planning Meeting: [Clients:] + [FTSmobileDJs:]


PHASE 3: TIMELINE:

This "phase" on average is a 4-6 week process or as fast as 48 Hrs. This process is essentially two steps that relies heavily on the clients stage in their planning and repeats until finished. This "Phase" is also broken down, labeled, and itemized by [Clients:] or [FTSmobileDJs:]. This "Phase" is done completely online through our apps and live video conference meetings.

{This phase on average is a 4-6 week process}

[1st Step to Timeline:]

  • Timeline Opened & Pre-Filled In: [FTSmobileDJs:]

  • Book/Set-Up Timeline Virtual Meeting: [Clients:]

    1. Clients will use link to set an appointment with FTSmobileDjs

  • Online Virtual Timeline Meeting

  • Attend 1st Virtual Timeline Meeting: [Clients:] + [FTSmobileDJs:]

    1. Review timeline flow and events order

    2. Go over contents of each event

[2nd Step to Timeline]

  • Book/Set-Up A Timeline Virtual Meeting: [Clients:]

    1. Clients will use link to set an appointment with FTSmobileDjs

  • Online Virtual Timeline Meeting [Clients:] + [FTSmobileDJs:]

  • Attend 2nd Virtual Timeline Meeting:


PHASE 4: THE EVENT:

This "phase" takes place 1.5 weeks before event. This process is essentially two steps relies heavily on the clients stage in their planning and repeats until finished. This "Phase" is also broken down, labeled, and itemized by [Clients:] or [FTSmobileDJs:]. This "Phase" is done completely online through our apps and live video conference meetings.

{These events take place 1.5 weeks before event}

[1st Step to The Event: Final Invoices]

  • Final Balance Invoice Emailed For Client Payment: [FTSmobileDJs:]

    1. This will be the final payment for services from the original quote.
    2. Any additional additional charges from the planning phase will be added to this invoice.
      1. These could be the addition of extended sound system, extended dance lighting, or uplighting, ect.

  • Pay final Invoice: [Clients:]

    1. This invoice must be fully paid by the day before your event.
    2. Services will not be provided if full payment is not received by event start time.

[2nd Step to The Event: Final Approvals]

  • Email final draft "Timeline" for Approval From Clients: [FTSmobileDJs:]

    1. Let us know of any questions, changes or edits to be made

  • Review "Timeline": [Clients:]

    1. Review times for each event.
    2. Review events order.
    3. Review details in each event.

  • Send Reply Email Approving "Timeline": [Clients:]

    1. Let us know of any questions, changes or edits to be made

  • Email "Event Music" (Spotify playlist) for confirmed approval: [FTSmobileDJs:]

  • Review "Event Music/Songs": [Clients:]

    1. Are All main event songs are included/accounted for?
    2. Are they all correct artists & titles?
    3. Are they the correct versions of each song?
      1. Instrumental vs Vocal / Radio vs Remix / Single Artist vs Featuring Other Artists / Rock Version vs Rap Version

  • Send Reply Email Approving "Event Music/Songs": [FTSmobileDJs:]

[3rd Step to The Event: #FTSmobileDJs Final Preparations]

  • Build Final Event Music Playlists: [FTSmobileDJs:]

    1. We will purchase music not in our catalog.
    2. We will review planner for further music.

  • Print Final Timeline Hard Copies: [FTSmobileDJs:]

    1. 3 days before event.

[4th Step to The Event: THE EVENT]

  • Provide services at main event: [FTSmobileDJs:]